How to Implement Automated KYC Verification for Your Business

How to Implement Automated KYC Verification for Your Business

In today’s fast-paced digital world, navigating the complex regulatory landscape can be a challenge for financial institutions and businesses. One critical aspect of compliance is Know Your Customer (KYC) verification. Manual KYC processes can be time-consuming, prone to errors, and inefficient. Thankfully, automated KYC verification offers a streamlined approach, enhancing accuracy and improving the overall customer experience. Let’s walk through the steps to effectively implement automated KYC verification for your business.

Understanding the Importance of KYC Verification

Before diving into automation, it’s crucial to understand why KYC verification matters:

  • Regulatory Compliance: Ensures adherence to AML (Anti-Money Laundering) and CTF (Counter-Terrorism Financing) regulations.
  • Fraud Prevention: Helps prevent identity theft and financial fraud.
  • Customer Trust: Boosts customer confidence by ensuring secure and reliable verification processes.

Assess Your Current KYC Process

Evaluate your current KYC process to identify pain points:

  • How long does it take to verify a customer’s identity?
  • What’s the error rate in manual verifications?
  • Are customers satisfied with the current process?

Choose the Right KYC Software Solution

Selecting the right software is key to successful automation. Look for solutions that offer:

  • Comprehensive Identity Verification: Features like document verification, biometric authentication, and facial recognition.
  • Real-Time Monitoring: Continuous monitoring and instant alerts for any suspicious activities.
  • Data Security: Secure data storage compliant with data protection regulations.
  • Customization: The ability to tailor the solution to meet specific regulatory and business needs.

Integrate KYC Software with Your Existing Systems

Ensure the new KYC software integrates seamlessly with your existing systems:

  • API Integration: Connect the KYC software with your CRM, banking systems, or other relevant platforms.
  • Data Migration: Securely transfer existing customer data to the new system.
  • Testing: Conduct thorough tests to ensure everything works smoothly.

Automate Identity Verification Processes

With the software in place, focus on automating core KYC processes:

  • Document Verification: Use OCR (Optical Character Recognition) technology to automatically scan and verify identity documents.
  • Biometric Authentication: Implement biometric verification, such as fingerprint or facial recognition, to enhance security.
  • Liveness Detection: Ensure the system can distinguish between a live person and a photo or video spoof.

Implement Real-Time Monitoring and Alerts

Real-time monitoring is essential for managing risks effectively. Set up your system to:

  • Monitor Transactions: Keep an eye on customer transactions for any suspicious activities.
  • Generate Alerts: Automatically flag any anomalies or potential risks.
  • Automate Reporting: Create automated reports for regulatory compliance and internal audits.

Train Your Team

Ensure your team is comfortable with the new system through comprehensive training:

  • System Features: Familiarize everyone with the software’s features and functionalities.
  • Best Practices: Educate staff on the best ways to use the system efficiently.
  • Troubleshooting: Provide guidance on resolving common issues.

Monitor and Optimize the System

Continuously monitor the system’s performance and make necessary adjustments:

  • Performance Metrics: Track KPIs such as verification time, error rates, and customer satisfaction.
  • Feedback Loop: Collect feedback from users and customers to identify areas for improvement.
  • Regular Updates: Keep the system updated with the latest security patches and compliance requirements.

Best Practices for Automated KYC Verification

  • Prioritize Data Security: Ensure robust data encryption and compliance with regulations like GDPR and CCPA.
  • Maintain Transparency: Keep customers informed about how their data is used and secured.
  • Regular Audits: Conduct regular audits to ensure the system’s integrity and compliance.
  • Customer Support: Provide excellent customer support to assist with any issues during the verification process.

Automating KYC verification can streamline your compliance processes and enhance customer trust. By understanding your current process, choosing the right software, integrating it seamlessly, and continuously monitoring and optimizing, you can create an efficient and secure KYC verification system. At iComply, we are committed to making compliance easier, more efficient, and more secure. Our platform offers seamless integration, advanced security features, and customizable tools tailored to your specific needs.

Interested in transforming your KYC processes? Explore iComply’s automated KYC verification solutions today. We’re here to help you navigate the complexities of compliance with confidence and ease. Contact us now to learn more and schedule a demo. Embrace the future of compliance with iComply and keep your business ahead in the competitive financial landscape.

Regtech Terms 101: Definitions Made Simple

Regtech Terms 101: Definitions Made Simple

Regtech Terms 101: Definitions Made Simple

If you’re in the process of implementing or revising your money laundering and financial crime protocols, you’ve no doubt come across the many terms and acronyms associated with financial regulations. As fintech and related financial crime mandates continue to evolve, many teams find it difficult to stay on top of new terms, entities, and other relevant organizations you need to know.

At iComply, we’re honored to help you build transparency with your own clients and gain access to a range of trusted resources to stay compliant with jurisdictional guidelines, as well as protect your organization when it matters most. As an innovative provider of an award-winning Know Your Customer-focused suite of modular software, our team is here to make sure you’re able to stay in the know when it matters most.

Below, we’ll cover the 10 most common terms found within the fintech and financial regulation technology (regtech) markets. Read on to learn more!

Anti-Money Laundering (AML)

Money laundering is one of the biggest threats to today’s global market, with an estimated USD $800 million to $2 billion being laundered each year. Anti-Money Laundering (AML) legislation and regulation play an important role in safeguarding both businesses and their customers against fraudsters, as well as limiting the negative effects of common financial and asset-based crimes such as terrorist funding, human trafficking, the drug trade, and much more.

AML regulations hold banks and other financial institutions that issue credit or deposit accounts to specific standards in an effort to prevent money-laundering activities through these types of accounts.

API

Within the fintech industry, you will often come across the term “API”, which is short for Application Program Interface. APIs are digital tools that enable different disconnected computer programs to talk to one another and—in the case of KYC protocols—share customer due diligence data and documents with greater simplicity, reliability, and accuracy.

CDD/EDD

Customer Due Diligence (CDD) and Enhanced Due Diligence (EDD) refer to the building of customer risk profiles based on key information gathered during onboarding. The ultimate goal of CDD is to identify customers and their current and historical financial activity, generate a customer risk profile, and assess all relevant information with basic CDD, Enhanced Due Diligence (EDD), or Simplified Due Diligence (SDD) for enhanced transaction monitoring and ongoing risk reporting.

Decentralized Exchange (DEX)

Decentralized Exchanges (DEXs) enable peer-to-peer exchanges of digital securities, cryptocurrencies, and other virtual assets without the need for a centralized fail-safe like those required by a banking institution. Decentralized exchanges are often in the news with cryptocurrency-related matters. With no third party involved in the handling of funds, monitoring transactions for fraud risk can be difficult but essential for preventing financial crime.

False Positives

False positives refer to any test results that incorrectly flag a user or incident for a nonexistent violation. As one of the biggest hurdles for identity verification and KYC programs to overcome, false positives are a key regtech term to learn. Even the most refined anti-fraud software will still occasionally produce a false positive. With the right verification protocols in place, well-executed AML and KYC practices will be able to catch false positives and quickly rectify the situation.

GIFCS

The Group of International Finance Centre Supervisors (GIFCS) is a long-established group of financial services supervisors that are focused on promoting the adoption of international regulatory standards—especially in the banking, securities, fiduciary, and AML/CFT sectors. The GIFCS represents the interest of its jurisdictional members for various banking matters under the umbrella of funds and securities activities.

Know Your Customer (KYC)

Know Your Customer (KYC) is a mandatory information gathering and screening procedure that businesses and financial institutions must follow in order to properly verify the identity of new and existing clients. KYC standards apply outside financial services and encompass any business where money laundering or terrorist financing risk exists.

Security Token

A security token refers to either a physical or digital device that allows an individual to provide two-factor identification and verify their identity when logging into a service online.

Travel Rule

The Travel Rule, also known as FATF’s Recommendation 16, refers to stipulations placed on monetary and virtual asset exchanges occurring on decentralized exchanges such as the cryptocurrency market. This recommendation seeks to add additional information to transactions to sufficiently identify the originator as well as the beneficiary.

Virtual Asset

Virtual Asset refers to any digital or non-tangible asset that can be assigned a monetary value and exchanged as currency or used for investment purposes.

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Stay in the Know with iComplyKYC

Curious to learn more key terms relevant to the fintech and regtech markets? Take a look through our glossary of current terms and acronyms on our site here.

At iComply, we know that staying on top of fraud can be tough. That’s why we’re proud to offer a truly end-to-end KYC solution for businesses and institutions across North America and Europe. Designed with ease of use and seamless integration with your existing workflows, iComplyKYC makes financial compliance simple and streamlined.

Discover how we do it by talking to our team today and booking a demo of our modular KYC platform solutions.

learn more

Is your AML compliance too expensive, time-consuming, or ineffective?

iComply enables financial services providers to reduce costs, risk, and complexity and improve staff capacity, effectiveness, and customer experience.

Request a demo today.

How to Build an AML Program: A Step-by-Step Guide
How to Build an AML Program: A Step-by-Step Guide

Learn how to build an AML program with this step-by-step guide. Follow Mark, a UK fintech cofounder, as he creates a compliant AML framework with streamlined policies, KYB/KYC automation, and team training using iComply’s platform. Save time, reduce costs, and ensure regulatory confidence.

Q3 2022 Regulatory Updates

Q3 2022 Regulatory Updates

Q3 2022 Regulatory Updates

Regulatory Actions and Updates from Around the Globe


Enforcement Highlights – Q3 2022

 

United States: 

  • The Securities and Exchange Commission (SEC) announced fraud charges against Equitable Financial Life Insurance Company for providing account statements to approximately 1.4 million variable annuity investors that included materially misleading statements and omissions concerning investor fees. Their penalty is $50 million.
  • The SEC announced charges against Health Insurance Innovations (HII) and its former CEO Gavin Southwell for concealing extensive consumer complaints about short-term and limited health insurance products HII offered.
  • The SEC announced insider trading charges against Ishan Wahi, a former Coinbase product manager, his brother, and his friend for perpetrating a scheme to trade ahead of multiple announcements regarding certain crypto assets that would be made available for trading on the Coinbase platform
  • The SEC filed insider trading charges against Stephen Buyer, a former U.S. Representative for Indiana’s 4th Congressional District. According to the SEC’s complaint, Stephen Buyer formed a consulting firm, Stephen Buyer Group, which provided services to T-Mobile and other clients. In March 2018, Buyer attended a golf outing with a T-Mobile executive, from whom he learned about the company’s then nonpublic plan to acquire Sprint. Buyer began purchasing Sprint securities the next day, and, ahead of the merger announcement, he acquired a total of $568,000 of Sprint common stock in his own personal accounts, a joint account with his cousin, and an acquaintance’s account.
  • The SEC separately charged J.P. Morgan Securities LLC, UBS Financial Services Inc., and TradeStation Securities, Inc. for deficiencies in their respective programs to prevent customer identity theft, in violation of the SEC’s Identity Theft Red Flags Rule (Regulation S-ID).
  • The SEC charged 11 individuals for their roles in creating and promoting Forsage, a fraudulent crypto pyramid and ponzi scheme that raised more than USD $300 Million from millions of retail investors worldwide, including in the United States. Those charged include the four founders of Forsage, who were last known to be living in Russia, the Republic of Georgia, and Indonesia, as well as three U.S.-based promoters engaged by the founders to endorse Forsage on its website and social media platforms, and several members of the so-called Crypto Crusaders—the largest promotional group for the scheme that operated in the United States from at least five different states.
  • The SEC charged Global Business Development and Consulting Corp. (Global) and its owner, Anthony J. Mastroianni, Jr., in connection with a $1.2 million fraudulent promissory note scheme targeting older Americans.
  • The SEC charged Granite Construction, Incorporated and its former Senior Vice President, Dale Swanberg, with fraud for inflating the financial performance of the major subdivision Swanberg managed. In 2021, Granite restated its financial statements from 2017 through 2019 to correct revenue and profit margin errors allegedly caused by Swanberg’s misconduct.
  • The SEC announced settled charges requiring Oracle Corporation to pay more than $23 million to resolve charges that it violated provisions of the Foreign Corrupt Practices Act (FCPA) when subsidiaries in Turkey, the United Arab Emirates (UAE), and India created and used slush funds to bribe foreign officials in return for business between 2016 and 2019.

Canada:

  • The Financial Transactions and Reports Analysis Centre of Canada (FINTRAC) announced that it has fined Cheetah Consulting Ltd. This money services business in Richmond, British Columbia, was imposed an administrative monetary penalty of CAD $33,000 on July 20, 2022, for non-compliance with Part 1 of the Proceeds of Crime (Money Laundering) and Terrorist Financing Act and its associated Regulations.
  • FINTRAC announced that it has fined Nu Stream Realty Inc. The real estate broker in Burnaby, B.C., received an administrative monetary penalty of CAD $230,423 for non-compliance with Part 1 of the Proceeds of Crime (Money Laundering) and Terrorist Financing Act and its associated Regulations.

United Kingdom:

  • The Financial Conduct Authority (FCA) announced fines of £12.6M against Citigroup’s international broker-dealer for failing to properly implement the Market Abuse Regulation (MAR) trade surveillance requirements relating to the detection of market abuse.
  • The FCA has fined The TJM Partnership Limited (in liquidation) £2,038,700 for failing to ensure it had effective systems and controls in place to identify and reduce the risk of financial crime and money laundering in its business operations.

Germany:

  • The Federal Financial Supervisory Authority BaFin announced that it imposed a securities violation fine of €200,000 on MFS Meridian Funds for failing to submit voting rights notifications within the prescribed period.

Singapore:

  • The Monetary Authority of Singapore (MAS) has imposed fines of $375,000 on UOB Kay Hian Private Limited for business conduct and AML/CFT failures.

Hong Kong:

  • The Securities and Futures Commission (SFC) has reprimanded and fined TC Capital International Limited for HK$3 Million and suspended its responsible officer for failing to discharge its duties as the sponsor in the listing application of China Candy Holdings Limited (China Candy). The disciplinary action followed the SFC’s investigation which found that TC Capital failed to:
    • 1) conduct reasonable due diligence on the third party payments made on behalf of two top customers of China Candy; and
    • 2) maintain proper records of the due diligence work allegedly done in relation to the listing application.
  • The SFC reprimanded KTF Capital Management Limited (KTFCM)—formerly known as Forchn International Asset Management Co. Limited and Rega Technologies Limited—and handed out a HK$400,000 fine for breaching Financial Resources rules. The SFC found that KTFCM failed to maintain its required liquid capital of approximately HK$2.8 million between 13 and 18 December 2018 and failed to notify the SFC when it became aware of its inability to comply with the financial resources requirements. It transpired that the almost HK$20 million deficit in KTFCM’s liquid capital was the result of an oversight in that it failed to anticipate its proprietary trading in shares would trigger adverse implications to its liquid capital calculation.
  • The SFC has reprimanded Rifa Futures Limited (Rifa) HK$9 Million for failure to comply with Know-Your-Client, Anti-Money Laundering / Counter-Terrorist Financing (AML/CFT), and other regulatory requirements between May 2016 and Oct 2018.
  • The SFC has reprimanded RBC Investment Services (Asia) Limited (RBC) and fined it HK$7.7 Million for regulatory breaches relating to mishandling of client assets.

learn more

Is your AML compliance too expensive, time-consuming, or ineffective?

iComply enables financial services providers to reduce costs, risk, and complexity and improve staff capacity, effectiveness, and customer experience.

Request a demo today.

How to Build an AML Program: A Step-by-Step Guide
How to Build an AML Program: A Step-by-Step Guide

Learn how to build an AML program with this step-by-step guide. Follow Mark, a UK fintech cofounder, as he creates a compliant AML framework with streamlined policies, KYB/KYC automation, and team training using iComply’s platform. Save time, reduce costs, and ensure regulatory confidence.

Sanctions Update: Russia, Ukraine, and Global Uncertainty

Sanctions Update: Russia, Ukraine, and Global Uncertainty

Sanctions Update: Russia, Ukraine, and Global Uncertainty

The Update: What Happened?

Uncertain relations between Ukraine and Russia continue to affect many countries engaging in trade including Canada, the United States, the European Union, China, Iran, and Russia. Effective DATE, sanctions have been imposed and will continue by the largest countries doing trade with Russia; most significantly, the United States. 

 

The Background: SWIFT Access Sanction – Russia’s Main Banking System

On February 26th, a call to action was imposed by the European Commission, France, Germany, Italy, the UK and the US to remove specific banks from the SWIFT (system that facilitates financial transactions and money transfers for banks located around the world) messaging platform. The agreement was imposed to break down Russia’s financial system, a method to further hamper the invasion in Ukraine. Additionally, any other banks will be affected as a German government source reported.

 

The Solution: How iComply Can Help

iComply Investor Services Inc. (“iComply”) is a global compliance software provider that helps compliance teams reduce the cost and complexity of KYC and AML operations while providing a seamless user experience to their KYC subjects. Compliance teams can configure and monitor KYC portals to securely gather, validate, and encrypt client data and documentation before it leaves their device

Our iComplyKYC solution enables access to the most up-to-date client data available and gain a more comprehensive view of risk related to each entity. It also uses AI and deep data analysis to identify new risks and sanctions within 17 minutes, enables management to visualize the volumes and bottlenecks in KYC and AML operations, and it reduces the operational cost of AML risk screening, record keeping, and reporting.

 

How can iComplyKYC screening help you enhance your sanctions compliance? 

Our solution’s capabilities onboard natural persons, beneficial ownership,  and legal entities data, saving your organization time and valuable resources. By using iComply’s platform, you can easily scan sanctioned banks listed by regulatory authorities.

 

Why is this important to my business/organization?

iComply is working with its clients to ensure they have their bases covered from an AML/KYC compliance perspective.

  • Improve screening accuracy while minimizing false positives
  • Stay on top of ever-evolving financial crime activity
  • Ensures GDPR compliance so your organization does not risk being imposed with hefty financial penalties from regulators
  • Do all your compliance checks and due diligence for you rather than using your own human resources or having to contract with multiple vendors 

Q3 2022 Regulatory Updates

October 2021 Regulatory Updates

October 2021 Regulatory Updates

Regulatory Actions and Updates from Around the Globe


Enforcement Highlights
– October 2021

 

United States: 

 

  • The SEC charged CanaFarma Hemp Products Corp. and co-founders with defrauding investors of nearly USD $15 million and misappropriating a majority of investor funds for personal use and unrelated purposes.

 

  • The SEC charged former broker and investment adviser Kenneth A. Welsh with misappropriating almost USD $3 million from his clients’ accounts in order to personally purchase gold coins and other precious metals.

 

  • The SEC announced that clearing agency Fixed Income Clearing Corporation (FICC) will pay USD $8 million in penalties to settle charges that it failed to enact adequate risk management policies within its Government Securities Division.

 

  • Credit Suisse Group AG has agreed to pay hundreds of millions in penalties, including nearly USD $100 million to the SEC, for violating the Foreign Corrupt Practices Act (FCPA) and misleading investors in a fraudulent loan scheme in Mozambique. 

 

United Kingdom:

 

  • The Financial Conduct Authority (FCA) also fined Credit Suisse over £147 million for significant failure to conduct adequate due diligence regarding loans worth over $1.3 billion, which the bank arranged for the Republic of Mozambique.

 

Hong Kong:

 

  • The Securities and Futures Commission (SFC) fined Ample Capital Limited $5.5 million and suspends its responsible officer for IPO sponsor failures.

 


Regulatory Updates

 

FATF: Updated Guidance for a Risk-Based Approach to Virtual Assets and Virtual Asset Service Providers

This latest update forms part of the FATF’s ongoing monitoring of the virtual assets and VASP sector and provides relevant examples and potential solutions to implementation obstacles. The 2021 Guidance includes updates focusing on updates and additional information in the following six key areas: 

  • Clarification of the definitions of virtual assets and VASPs
  • How the FATF Standards apply to stablecoins
  • Related risks and tools available to countries to address money laundering and terrorist financing risks for peer-to-peer transactions
  • Licensing and registration of VASPs
  • Public and private sector guidance on the implementation of the “travel rule”
  • Principles of information-sharing and co-operation amongst VASP Supervisors

 

 

FinCEN: Updated Suspicious Activity Reports Statistics

The Department of the Treasury and the Financial Crimes Enforcement Network (FinCEN) recently released updated statistics on the SARs submitted up to the end of September 2021, showcasing an anticipated record high of over 3,000,000 SARs filed by the end of the year. 

The challenge now facing enforcement agencies is to sift through the high volumes of reports to determine quality vs quantity. The AML Act of 2020 has been the biggest proponent of improvement in the quality of meaningful feedback and trends, with the purpose of encouraging higher-quality reporting, not simply higher quantity.

 

learn more

Is your AML compliance too expensive, time-consuming, or ineffective?

iComply enables financial services providers to reduce costs, risk, and complexity and improve staff capacity, effectiveness, and customer experience.

Request a demo today.

How to Build an AML Program: A Step-by-Step Guide
How to Build an AML Program: A Step-by-Step Guide

Learn how to build an AML program with this step-by-step guide. Follow Mark, a UK fintech cofounder, as he creates a compliant AML framework with streamlined policies, KYB/KYC automation, and team training using iComply’s platform. Save time, reduce costs, and ensure regulatory confidence.